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EDI X12 transaction set reference

ANSI ASC X12 is the most widely used EDI standard in North America. Each business document is a numbered transaction set. Here are the sets most companies encounter, grouped by business process, with in-depth guides for the most common ones.

321 detailed transaction guides available

Inside an X12 interchangeNested boxes: the interchange, opened by ISA and closed by IEA, contains a functional group opened by GS and closed by GE, which contains a transaction set opened by ST and closed by SE. Inside the set are segments such as BEG, REF, N1, PO1 and CTT.Inside an X12 interchangeEvery transaction set travels inside two envelopesInterchangeISAIEASender and receiver IDs, date, control number and the delimitersFunctional groupGSGEGroups sets of one type, such as PO for purchase ordersTransaction setSTSEOne business document, such as an 850 purchase orderBEGREFN1PO1CTT
Inside an X12 interchangeNested boxes: the interchange, opened by ISA and closed by IEA, contains a functional group opened by GS and closed by GE, which contains a transaction set opened by ST and closed by SE. Inside the set are segments such as BEG, REF, N1, PO1 and CTT.Inside an X12 interchangeEvery transaction set travels inside twoenvelopesInterchangeISAIEASender and receiver IDs, date, controlnumber and the delimitersFunctional groupGSGEGroups sets of one type, such as PO forpurchase ordersTransaction setSTSEOne business document, such as an850 purchase orderBEGREFN1PO1CTT

Envelopes nest from the outside in. A single interchange can carry several functional groups, and each group several transaction sets of the same type. The segments in the center are from an 850 purchase order.

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X12 transaction sets by business processX12 transaction sets with pages, by business process: Transportation 80, Finance 58, Healthcare and insurance 31, Government and regulatory 29, Master data 25, Catalogs and pricing 21, Communications 16, Shipping and logistics 15, Ordering 13, Education 10, Acknowledgments 9, Planning 7, Warehousing 6, Returns 1.X12 transaction sets by business processThe pages in this reference, grouped as in the list of all guides belowTransportation80 sets104106107108109120…Finance58 sets110135139141142144…Healthcare and insurance31 sets100111112124148186…Government and regulatory29 sets103105113149150152…Master data25 sets101128140217244431…Catalogs and pricing21 sets129251432460463466…Communications16 sets102143159501504620…Shipping and logistics15 sets204210214250753754…Ordering13 sets511517836840843850…Education10 sets130131132133138146…Acknowledgments9 sets126151242824831980…Planning7 sets806830846852862866…Warehousing6 sets527940943944945947Returns1 set180
X12 transaction sets by business processX12 transaction sets with pages, by business process: Transportation 80, Finance 58, Healthcare and insurance 31, Government and regulatory 29, Master data 25, Catalogs and pricing 21, Communications 16, Shipping and logistics 15, Ordering 13, Education 10, Acknowledgments 9, Planning 7, Warehousing 6, Returns 1.X12 transaction sets bybusiness processThe pages in this reference, grouped as in thelist of all guides belowTransportation80 sets104106107108109120…Finance58 sets110135139141142144…Healthcare and insurance31 sets100111112124148186…Government and regulatory29 sets103105113149150152…Master data25 sets101128140217244431…Catalogs and pricing21 sets129251432460463466…Communications16 sets102143159501504620…Shipping and logistics15 sets204210214250753754…Ordering13 sets511517836840843850…Education10 sets130131132133138146…Acknowledgments9 sets126151242824831980…Planning7 sets806830846852862866…Warehousing6 sets527940943944945947Returns1 set180

Each card is one business process with the number of transaction set pages in it and a few example codes. Select a card to jump to its group in the list below, or a code to open its page. Codes are numbers: the 850 is a purchase order, the 856 a ship notice and the 810 an invoice.

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Ordering

CodeTransaction setUsed to
850 Purchase Order Buyer orders goods or services. Guide
855 Purchase Order Acknowledgment Supplier confirms, changes or rejects an order. Guide
860 Purchase Order Change Request (Buyer Initiated) Buyer changes or cancels an order. Guide
865 Purchase Order Change Acknowledgment Supplier responds to an order change. Guide
870 Order Status Report Supplier reports the status of orders or order lines. Guide
875 Grocery Products Purchase Order Grocery-industry purchase order (UCS). Guide
832 Price/Sales Catalog Shares item descriptions and prices. Guide
816 Organizational Relationships Shares a parent organization's members and locations. Guide
840 Request for Quotation Buyer requests a quote. Guide
843 Response to Request for Quotation Supplier provides a quote. Guide

Shipping and receiving

CodeTransaction setUsed to
856 Ship Notice/Manifest Describes a shipment before it arrives. Guide
861 Receiving Advice/Acceptance Certificate Confirms what was received. Guide
753 Request for Routing Instructions Supplier requests routing for a shipment. Guide
754 Routing Instructions Buyer provides carrier and routing details. Guide
180 Return Merchandise Authorization and Notification Requests, authorizes or announces a return of goods. Guide

Transportation

CodeTransaction setUsed to
204 Motor Carrier Load Tender Offers a shipment to a carrier. Guide
990 Response to a Load Tender Carrier accepts or declines a tender. Guide
214 Transportation Carrier Shipment Status Message Reports shipment status events. Guide
210 Motor Carrier Freight Details and Invoice Carrier bills for freight. Guide
211 Motor Carrier Bill of Lading Transmits bill of lading details. Guide
315 Status Details (Ocean) Reports ocean container status events. Guide

Warehousing

CodeTransaction setUsed to
940 Warehouse Shipping Order Inventory owner instructs a warehouse to ship. Guide
945 Warehouse Shipping Advice Warehouse confirms what shipped. Guide
943 Warehouse Stock Transfer Shipment Advice Notifies a warehouse of inbound stock. Guide
944 Warehouse Stock Transfer Receipt Advice Warehouse confirms inbound receipt. Guide
947 Warehouse Inventory Adjustment Advice Reports inventory adjustments. Guide

Planning and inventory

CodeTransaction setUsed to
830 Planning Schedule with Release Capability Shares forecasts and authorizations. Guide
862 Shipping Schedule Gives firm near-term shipping requirements. Guide
866 Production Sequence Specifies delivery order for sequenced parts. Guide
846 Inventory Inquiry/Advice Shares inventory levels and availability. Guide
852 Product Activity Data Shares sales and inventory activity. Guide
867 Product Transfer and Resale Report Reports distributor sales to manufacturers. Guide
844 Product Transfer Account Adjustment Submits chargeback claims. Guide
849 Response to Product Transfer Account Adjustment Responds to chargeback claims. Guide

Finance

CodeTransaction setUsed to
810 Invoice Supplier bills a customer. Guide
880 Grocery Products Invoice Grocery-industry invoice (UCS). Guide
812 Credit/Debit Adjustment Communicates adjustments to invoices. Guide
820 Payment Order/Remittance Advice Explains or instructs a payment. Guide
823 Lockbox Reports lockbox deposits. Guide
822 Account Analysis Reports bank account service charges. Guide

Acknowledgments and messages

CodeTransaction setUsed to
997 Functional Acknowledgment Confirms receipt and syntax validity. Guide
999 Implementation Acknowledgment Detailed acknowledgment, mainly for healthcare. Guide
824 Application Advice Reports business-level errors. Guide
864 Text Message Sends free-form text between partners. Guide

Healthcare (HIPAA)

CodeTransaction setUsed to
837 Health Care Claim Submits claims for services. Guide
835 Health Care Claim Payment/Advice Explains claim payments. Guide
270 Eligibility, Coverage or Benefit Inquiry Asks about a patient's coverage. Guide
271 Eligibility, Coverage or Benefit Information Responds with coverage details. Guide
276 Health Care Claim Status Request Asks about a claim's status. Guide
277 Health Care Claim Status Response Responds with claim status. Guide
278 Health Care Services Review Requests or responds to authorizations. Guide
834 Benefit Enrollment and Maintenance Shares enrollment data. Guide

All X12 transaction set guides

Every transaction set with its own page in the Learning Center, grouped by business process and listed by number.

Transportation

Finance

Related references

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