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X12 transaction guide · Warehousing

EDI 944 Warehouse Stock Transfer Receipt Advice

The X12 document a warehouse sends to tell the depositor that a transfer shipment has been received, with the detail of what arrived.

Sent by
Warehouse or 3PL
Received by
Depositor (product owner) or its agent
Standard
ANSI ASC X12
EDIFACT equivalent
RECADV

What is an EDI 944?

The EDI 944 Warehouse Stock Transfer Receipt Advice is the ANSI X12 transaction set a receiving location uses to advise the depositor, or its agent, that a transfer shipment has been received. It provides the detail of the product received, including quantities and any differences such as damaged or short items.

For the product owner, the 944 is the confirmation that inventory is now available at the warehouse. It updates available stock in the owner's systems and is the basis for resolving any discrepancy with what was shipped.

How the EDI 944 worksDiagram of the EDI 944 Warehouse Stock Transfer Receipt Advice. Warehouse or 3PL sends it to depositor (product owner) or its agent. It usually follows 943. It is usually followed by 997. Inside the ISA, GS and ST envelopes, X12 release 008010 requires, in the heading: W17 (Warehouse Receipt Identification) and the required 0100 loop with N1 (Party Identification), detail: the required 0200 loop with LX (Transaction Set Line Number) and summary: W14 (Total Receipt Information). 1 optional loops are listed by their first segment.How the EDI 944 worksWarehouse Stock Transfer Receipt Advice: who sends it, where it fits and what the standard marks required1 WHERE IT FITSUSUALLY FOLLOWS943Warehouse Stock TransferShipment AdviceEDI 944SENDERWarehouse or 3PLRECEIVERDepositor (productowner) or its agent997 or 999 acknowledgment back, if the partners agreeUSUALLY FOLLOWED BY997FunctionalAcknowledgment2 WHAT X12 RELEASE 008010 REQUIRESInterchange: sender and receiver IDsISA … IEAFunctional group, ID code REGS … GETransaction set 944ST … SEHEADINGW17Warehouse ReceiptIdentificationRequired loop 0100 · repeats up to10N1Party IdentificationDETAILRequired loop 0200 · repeatsmany timesLXTransaction Set LineNumber+ 1 optional loop, starting with:W07SUMMARYW14Total Receipt InformationBlue box: required loop. Optional loops are listed by the segment that starts them; when a loop is used, that first segment is required. Optional segmentsoutside loops are not drawn.Structure: required segments and loops in the X12 008010 listing for the 944. Your trading partner's implementation guide adds its own requirements.
How the EDI 944 worksDiagram of the EDI 944 Warehouse Stock Transfer Receipt Advice. Warehouse or 3PL sends it to depositor (product owner) or its agent. It usually follows 943. It is usually followed by 997. Inside the ISA, GS and ST envelopes, X12 release 008010 requires, in the heading: W17 (Warehouse Receipt Identification) and the required 0100 loop with N1 (Party Identification), detail: the required 0200 loop with LX (Transaction Set Line Number) and summary: W14 (Total Receipt Information). 1 optional loops are listed by their first segment.How the EDI 944 worksWarehouse Stock Transfer Receipt Advice: whosends it, where it fits and what the standardmarks required1 WHERE IT FITSUSUALLY FOLLOWS943Warehouse Stock Transfer ShipmentAdviceEDI 944SENDERWarehouse or3PLRECEIVERDepositor(product owner)or its agent997 or 999 acknowledgment back, if the partnersagreeUSUALLY FOLLOWED BY997Functional Acknowledgment2 WHAT X12 RELEASE 008010 REQUIRESInterchange: sender and receiver IDs (ISA… IEA)Functional group, ID code RE (GS … GE)Transaction set 944 (ST … SE)HEADINGW17Warehouse ReceiptIdentificationRequired loop 0100 · repeats upto 10N1Party IdentificationDETAILRequired loop 0200 · repeatsmany timesLXTransaction Set LineNumber+ 1 optional loop, starting with:W07SUMMARYW14Total Receipt InformationBlue box: required loop. Optional loops are listedby the segment that starts them; when a loop isused, that first segment is required. Optionalsegments outside loops are not drawn.Structure: required segments and loops in the X12008010 listing for the 944. Your trading partner'simplementation guide adds its own requirements.

How to read this diagram: the top row shows who sends the 944, to whom, and which documents usually come before and after it. The lower part shows what X12 release 008010 itself requires: the envelopes around the 944 and the segments and loops the standard marks as required, area by area. Optional loops are listed by the segment that starts them rather than drawn in full. This is the standard's minimum, not a trading partner's requirement: each partner's implementation guide usually makes some optional loops mandatory, restricts the codes and may use a different release.

Expand diagram Download SVG

When it is used

  • Confirming receipt of a 943 transfer shipment
  • Reporting damaged, short or over quantities at receiving
  • Updating the owner's available inventory at a 3PL

Where it fits in the document flow

Usually follows 943 Warehouse Stock Transfer Shipment Advice
This document 944 Warehouse Stock Transfer Receipt Advice
Usually followed by 997 Functional Acknowledgment

Structure

Mandatory segments in the 944 (X12 release 008010)

The segments X12 release 008010 marks as mandatory at their level, in order. Segments inside optional loops are needed only when the loop is used. This is the standard's requirement, not your trading partner's: each partner's implementation guide names the release it uses, adds the optional segments it requires and restricts the values. The requirement status comes from one published X12 reference listing and has not been checked against a second source.

  • ST
  • W17
  • N1
  • LX
  • W07
  • W13
  • W14
  • SE

Practical example

The 944 in practice

A 3PL unloads a trailer that a manufacturer announced in a 943. One pallet is damaged. The 3PL sends a 944 confirming the quantities received in good condition and reporting the damaged pallet. The manufacturer's ERP updates available inventory and opens a claim for the damage.

Implementation

Implementation considerations for the 944

  • Report actual received quantities by item and lot, not the expected quantities from the 943.
  • Use agreed codes for damage and other exceptions so the owner can act automatically.
  • Send the 944 promptly, because sales and order promising depend on it.

How ECOM helps

Automate the 944 with ECOM

Industry

3PL and Warehousing

Warehouse orders, shipping advice, receipts and inventory reporting between brands, 3PLs, carriers and retailers.

Industry

Consumer Goods

Retail, distributor, marketplace and direct-channel integration for consumer brands.

Solution

EDI Integration

Exchange X12 and EDIFACT documents with partners and integrate them directly with your ERP.

More general questions about EDI are answered in the EDI FAQ.

Related transactions

Related warehousing documents

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