Procure-to-pay automation
Automate how you buy, receive and pay
Buying organizations depend on timely confirmations, accurate ship notices and clean invoices from suppliers. ECOM automates the supplier side of procure-to-pay, bringing every supplier, regardless of technical capability, into one electronic process.
At a glance
- Supplier enablement
- Purchase order distribution
- Confirmations and ship notices
- Invoice capture
- Exception visibility
What is procure-to-pay (P2P)?
Procure-to-pay is the process that runs from creating a purchase requisition and order, through supplier confirmation, shipment and receipt, to invoice matching and payment. Automating it with suppliers reduces manual entry, speeds up receiving and supports accurate three-way matching between purchase order, receipt and invoice.
Outcomes
What you can expect
Better supplier compliance
Suppliers confirm orders and send ship notices electronically, so you know what is coming and when.
Faster receiving
Ship notices and labels let warehouses receive against expected shipments.
Cleaner invoice matching
Structured invoices support automated matching against purchase orders and receipts.
Approach
How ECOM delivers it
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Supplier enablement
Onboard suppliers on EDI, WebEDI, APIs or portals according to their capabilities.
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Purchase order distribution
Send orders and changes in each supplier's preferred format.
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Confirmations and ship notices
Receive acknowledgments and ship notices and update your ERP automatically.
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Invoice capture
Receive EDI invoices or extract data from PDF invoices with SmartConvert.
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Exception visibility
Track late confirmations, missing ship notices and invoice mismatches in PRISM-SCV.
Scenarios
Common scenarios
Manufacturers buying direct materials
Coordinate orders, schedules and ship notices with component suppliers.
Retailers and distributors
Improve supplier compliance on ship notices and labeling.
Accounts payable automation
Reduce manual invoice entry from suppliers who cannot send EDI.
Frequently asked questions
What if our suppliers are small and cannot do EDI?
Small suppliers can use WebEDI, portals or send PDFs that SmartConvert processes, so they still participate electronically.
Do you work with procurement suites like SAP Ariba or Coupa?
ECOM integrates with procurement platforms where appropriate and can automate portal tasks with PRISM-WebLink when no direct integration is available.
Which documents are typical in procure-to-pay?
Common X12 documents include the 850 purchase order, 855 acknowledgment, 856 ship notice and 810 invoice, with EDIFACT equivalents used internationally.
Talk to an integration expert
Tell us about your partners, systems and goals. We will show you how PRISM and our team can help.