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X12 transaction guide · Government and regulatory

EDI 154 Secured Interest Filing

The X12 document used to file UCC financing statements, liens, judgments and other statements of secured interest, and to exchange related data.

Sent by
Lender, filer or filing service
Received by
Filing office, such as a secretary of state
Standard
ANSI ASC X12

What is an EDI 154?

The EDI 154 Secured Interest Filing is the ANSI X12 transaction set used to file Uniform Commercial Code (UCC) financing statement forms, liens, judgments and other statements of secured interest, and to exchange secured interest information.

Lenders that take collateral, such as equipment or receivables, file financing statements to perfect their security interest and establish priority over other creditors. Filing electronically speeds up perfection and returns filing numbers and dates the lender needs. Filing offices define the formats they accept.

How the EDI 154 worksDiagram of the EDI 154 Secured Interest Filing. Lender, filer or filing service sends it to filing office, such as a secretary of state. It usually starts the exchange. It is usually followed by 997. Inside the ISA, GS and ST envelopes, X12 release 008010 requires, in the heading: BGN (Beginning Segment) and the required N1 loop with N1 (Party Identification). 1 optional loops are listed by their first segment.How the EDI 154 worksSecured Interest Filing: who sends it, where it fits and what the standard marks required1 WHERE IT FITSUSUALLY FOLLOWSStarts the exchangeEDI 154SENDERLender, filer or filingserviceRECEIVERFiling office, such as asecretary of state997 or 999 acknowledgment back, if the partners agreeUSUALLY FOLLOWED BY997FunctionalAcknowledgment2 WHAT X12 RELEASE 008010 REQUIRESInterchange: sender and receiver IDsISA … IEAFunctional group, ID code UCGS … GETransaction set 154ST … SEHEADINGBGNBeginning SegmentRequired loop N1 · repeats many timesN1Party Identification+ 1 optional loop, starting with:LS1Blue box: required loop. Optional loops are listed by the segment that starts them; when a loop is used, that first segment is required. Optional segmentsoutside loops are not drawn.Structure: required segments and loops in the X12 008010 listing for the 154. Your trading partner's implementation guide adds its own requirements.
How the EDI 154 worksDiagram of the EDI 154 Secured Interest Filing. Lender, filer or filing service sends it to filing office, such as a secretary of state. It usually starts the exchange. It is usually followed by 997. Inside the ISA, GS and ST envelopes, X12 release 008010 requires, in the heading: BGN (Beginning Segment) and the required N1 loop with N1 (Party Identification). 1 optional loops are listed by their first segment.How the EDI 154 worksSecured Interest Filing: who sends it, where itfits and what the standard marks required1 WHERE IT FITSUSUALLY FOLLOWSStarts the exchangeEDI 154SENDERLender, filer orfiling serviceRECEIVERFiling office,such as asecretary ofstate997 or 999 acknowledgment back, if the partnersagreeUSUALLY FOLLOWED BY997Functional Acknowledgment2 WHAT X12 RELEASE 008010 REQUIRESInterchange: sender and receiver IDs (ISA… IEA)Functional group, ID code UC (GS … GE)Transaction set 154 (ST … SE)HEADINGBGNBeginning SegmentRequired loop N1 · repeats manytimesN1Party Identification+ 1 optional loop, starting with:LS1Blue box: required loop. Optional loops are listedby the segment that starts them; when a loop isused, that first segment is required. Optionalsegments outside loops are not drawn.Structure: required segments and loops in the X12008010 listing for the 154. Your trading partner'simplementation guide adds its own requirements.

How to read this diagram: the top row shows who sends the 154, to whom, and which documents usually come before and after it. The lower part shows what X12 release 008010 itself requires: the envelopes around the 154 and the segments and loops the standard marks as required, area by area. Optional loops are listed by the segment that starts them rather than drawn in full. This is the standard's minimum, not a trading partner's requirement: each partner's implementation guide usually makes some optional loops mandatory, restricts the codes and may use a different release.

Expand diagram Download SVG

When it is used

  • Filing UCC financing statements
  • Filing amendments, continuations and terminations
  • Searching or exchanging secured interest records

Where it fits in the document flow

This document 154 Secured Interest Filing
Usually followed by 997 Functional Acknowledgment

Structure

Mandatory segments in the 154 (X12 release 008010)

The segments X12 release 008010 marks as mandatory at their level, in order. Segments inside optional loops are needed only when the loop is used. This is the standard's requirement, not your trading partner's: each partner's implementation guide names the release it uses, adds the optional segments it requires and restricts the values. The requirement status comes from one published X12 reference listing and has not been checked against a second source.

  • ST
  • BGN
  • N1
  • LS1
  • SE

Practical example

The 154 in practice

A bank makes an equipment loan to a manufacturer. Its filing service sends the secretary of state a 154 financing statement naming the debtor, the bank as secured party and the collateral. The office files it and returns the filing number and date, which the bank records in the loan file.

Implementation

Implementation considerations for the 154

  • Use the debtor's exact legal name as registered.
  • Track continuation deadlines to keep filings effective.
  • File terminations when loans are repaid.
  • Check which formats each filing office accepts.

How ECOM helps

Automate the 154 with ECOM

Industry

Financial Services

Secure file transfer and B2B integration for banks and financial institutions.

Solution

Financial Document Automation

Automate invoices, remittances, payment files and bank statements from capture to posting.

Solution

EDI Integration

Exchange X12 and EDIFACT documents with partners and integrate them directly with your ERP.

More general questions about EDI are answered in the EDI FAQ.

Related transactions

Related government and regulatory documents

All 29 government and regulatory documents

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