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X12 transaction guide · Catalogs and pricing

EDI 832 Price/Sales Catalog

The X12 document suppliers use to share item descriptions, identifiers and prices with customers in the form of a catalog.

Sent by
Supplier or manufacturer
Received by
Retailer, distributor or buyer
Standard
ANSI ASC X12
EDIFACT equivalent
PRICAT

What is an EDI 832?

The EDI 832 Price/Sales Catalog is the ANSI X12 transaction set used to furnish, or request, the prices of goods or services in the form of a catalog. In practice, a supplier sends it to give customers item identifiers such as UPCs, descriptions, pack sizes, prices and effective dates for the products they can order.

Accurate catalog data is the starting point for clean orders. When a buyer's item master is built from the 832, purchase orders carry identifiers and prices the supplier recognizes, and invoices match. Many retailers require new items and price changes to arrive by 832 before they will accept orders for them.

How the EDI 832 worksDiagram of the EDI 832 Price/Sales Catalog. Supplier or manufacturer sends it to retailer, distributor or buyer. It usually starts the exchange. It is usually followed by 997 and 850. Inside the ISA, GS and ST envelopes, X12 release 008010 requires, in the heading: BCT (Beginning Segment for Price/Sales Catalog). 6 optional loops are listed by their first segment.How the EDI 832 worksPrice/Sales Catalog: who sends it, where it fits and what the standard marks required1 WHERE IT FITSUSUALLY FOLLOWSStarts the exchangeEDI 832SENDERSupplier ormanufacturerRECEIVERRetailer, distributor orbuyer997 or 999 acknowledgment back, if the partners agreeUSUALLY FOLLOWED BY997FunctionalAcknowledgment850Purchase Order2 WHAT X12 RELEASE 008010 REQUIRESInterchange: sender and receiver IDsISA … IEAFunctional group, ID code SCGS … GETransaction set 832ST … SEHEADINGBCTBeginning Segment for Price/Sales Catalog+ 5 optional loops, starting with:N1LMN9G93TD4DETAIL+ 1 optional loop, starting with:LINBlue box: required loop. Optional loops are listed by the segment that starts them; when a loop is used, that first segment is required. Optional segmentsoutside loops are not drawn.Structure: required segments and loops in the X12 008010 listing for the 832. Your trading partner's implementation guide adds its own requirements.
How the EDI 832 worksDiagram of the EDI 832 Price/Sales Catalog. Supplier or manufacturer sends it to retailer, distributor or buyer. It usually starts the exchange. It is usually followed by 997 and 850. Inside the ISA, GS and ST envelopes, X12 release 008010 requires, in the heading: BCT (Beginning Segment for Price/Sales Catalog). 6 optional loops are listed by their first segment.How the EDI 832 worksPrice/Sales Catalog: who sends it, where it fitsand what the standard marks required1 WHERE IT FITSUSUALLY FOLLOWSStarts the exchangeEDI 832SENDERSupplier ormanufacturerRECEIVERRetailer,distributor orbuyer997 or 999 acknowledgment back, if the partnersagreeUSUALLY FOLLOWED BY997Functional Acknowledgment850Purchase Order2 WHAT X12 RELEASE 008010 REQUIRESInterchange: sender and receiver IDs (ISA… IEA)Functional group, ID code SC (GS … GE)Transaction set 832 (ST … SE)HEADINGBCTBeginning Segment forPrice/Sales Catalog+ 5 optional loops, starting with:N1LMN9G93TD4DETAIL+ 1 optional loop, starting with:LINBlue box: required loop. Optional loops are listedby the segment that starts them; when a loop isused, that first segment is required. Optionalsegments outside loops are not drawn.Structure: required segments and loops in the X12008010 listing for the 832. Your trading partner'simplementation guide adds its own requirements.

How to read this diagram: the top row shows who sends the 832, to whom, and which documents usually come before and after it. The lower part shows what X12 release 008010 itself requires: the envelopes around the 832 and the segments and loops the standard marks as required, area by area. Optional loops are listed by the segment that starts them rather than drawn in full. This is the standard's minimum, not a trading partner's requirement: each partner's implementation guide usually makes some optional loops mandatory, restricts the codes and may use a different release.

Expand diagram Download SVG

When it is used

  • Setting up new items in a customer's item master
  • Announcing price changes with effective dates
  • Sharing pack sizes, units of measure and identifiers
  • Refreshing a full catalog for a distributor

Where it fits in the document flow

This document 832 Price/Sales Catalog
Usually followed by 997 Functional Acknowledgment850 Purchase Order

Structure

Mandatory segments in the 832 (X12 release 008010)

The segments X12 release 008010 marks as mandatory at their level, in order. Segments inside optional loops are needed only when the loop is used. This is the standard's requirement, not your trading partner's: each partner's implementation guide names the release it uses, adds the optional segments it requires and restricts the values. The requirement status comes from one published X12 reference listing and has not been checked against a second source.

  • ST
  • BCT
  • N1
  • LM
  • LQ
  • N9
  • G93
  • TD4
  • LIN
  • TRT
  • CTP
  • G40
  • G39
  • PKL
  • BVI
  • LFG
  • CRC
  • PID
  • ALG
  • SLN
  • SE

Practical example

The 832 in practice

A beverage supplier launches three new flavors. Before the retailer can order them, the supplier sends an 832 listing each item's UPC, description, case pack, unit cost and the date the cost takes effect. The retailer loads the items into its item master, and its replenishment system starts placing 850 orders that use exactly those identifiers and costs.

Implementation

Implementation considerations for the 832

  • Agree whether each 832 is a full catalog replacement or only additions and changes, because loading a partial file as a full one can delete active items.
  • Keep identifiers, units of measure and pack sizes consistent with what appears on orders, ship notices and invoices.
  • Send price changes with effective dates early enough for the customer to load them before they apply.

How ECOM helps

Automate the 832 with ECOM

Industry

Retail

Retail and eCommerce EDI for suppliers and retailers, from purchase order to payment, with compliance built in.

Industry

Consumer Goods

Retail, distributor, marketplace and direct-channel integration for consumer brands.

Solution

EDI Integration

Exchange X12 and EDIFACT documents with partners and integrate them directly with your ERP.

More general questions about EDI are answered in the EDI FAQ.

Related transactions

Related catalogs and pricing documents

All 21 catalogs and pricing documents

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