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EDIFACT message guide · Healthcare and social

JOBOFF Job order

The UN/EDIFACT message an employer uses to send an employment agency details of one or more vacancies.

Sent by
Employer
Received by
Employment agency
Standard
UN/EDIFACT · Batch message
X12 equivalent
No direct equivalent

What is the EDIFACT JOBOFF message?

JOBOFF is the UN/EDIFACT job order message. The directory defines it as a message specifying details of one or more vacancies, such as occupation, salaries, experience and work and contract conditions, sent by an employer to an employment agency.

Public employment services and private agencies receive vacancies from many employers. A structured job order lets the agency publish the vacancy and match it to job seekers automatically by occupation, location and requirements. The agency confirms receipt with JOBCON, and the employer can amend the order with JOBMOD.

How the EDIFACT JOBOFF message worksDiagram of the UN/EDIFACT JOBOFF Job order message. Employer sends it to employment agency. It usually starts the exchange. It is usually followed by JOBCON and JOBAPP. Inside the UNB and UNH envelopes, the directory D.21A requires, in the start of message: BGM (Beginning of message) and DTM (Date/time/period) and body and segment groups: the required SG1 loop with PNA (Party identification), UNS (Section control) and the required SG5 loop with RFF (Reference), DTM (Date/time/period) and the required SG10 loop with EMP (Employment details). 11 conditional segment groups are listed by their trigger segment.How the EDIFACT JOBOFF message worksJob order: who sends it, where it fits and what the directory marks mandatory1 WHERE IT FITSUSUALLY FOLLOWSStarts the exchangeJOBOFFSENDEREmployerRECEIVEREmployment agencyCONTRL syntax report back, if agreedUSUALLY FOLLOWED BYJOBCONJob order confirmationJOBAPPJob applicationproposal2 WHAT DIRECTORY D.21A REQUIRESInterchange: sender and recipient IDsUNB … UNZMessage JOBOFFUNH … UNTSTART OF MESSAGEBGMBeginning of messageDTMDate/time/periodBODY AND SEGMENT GROUPSMandatory group SG1 · repeats up to 99PNAParty identificationUNSSection controlMandatory group SG5 · repeats up to 999RFFReferenceDTMDate/time/periodMandatory group SG10 · repeats up to 1EMPEmployment details+ 11 conditional groups, starting with:CTARFFGEIPNARCSATTLANSALBlue box: mandatory segment group. Conditional groups are listed by the trigger segment that starts them; a group is sent only when its data applies.Conditional segments outside groups are not drawn.Structure: mandatory segments and groups in the UN/EDIFACT directory D.21A listing for JOBOFF. Your trading partner's implementation guide adds itsown requirements.
How the EDIFACT JOBOFF message worksDiagram of the UN/EDIFACT JOBOFF Job order message. Employer sends it to employment agency. It usually starts the exchange. It is usually followed by JOBCON and JOBAPP. Inside the UNB and UNH envelopes, the directory D.21A requires, in the start of message: BGM (Beginning of message) and DTM (Date/time/period) and body and segment groups: the required SG1 loop with PNA (Party identification), UNS (Section control) and the required SG5 loop with RFF (Reference), DTM (Date/time/period) and the required SG10 loop with EMP (Employment details). 11 conditional segment groups are listed by their trigger segment.How the EDIFACT JOBOFFmessage worksJob order: who sends it, where it fits and whatthe directory marks mandatory1 WHERE IT FITSUSUALLY FOLLOWSStarts the exchangeJOBOFFSENDEREmployerRECEIVEREmploymentagencyCONTRL syntax report back, if agreedUSUALLY FOLLOWED BYJOBCONJob order confirmationJOBAPPJob application proposal2 WHAT DIRECTORY D.21A REQUIRESInterchange: sender and recipient IDs(UNB … UNZ)Message JOBOFF (UNH … UNT)START OF MESSAGEBGMBeginning of messageDTMDate/time/periodBODY AND SEGMENT GROUPSMandatory group SG1 · repeats upto 99PNAParty identificationUNSSection control+ required SG5 (RFF) and 11 conditionalgroups, starting with:CTARFFGEIPNARCSATTLANSALBlue box: mandatory segment group. Conditionalgroups are listed by the trigger segment thatstarts them; a group is sent only when its dataapplies. Conditional segments outside groups arenot drawn.Structure: mandatory segments and groups in theUN/EDIFACT directory D.21A listing for JOBOFF.Your trading partner's implementation guide adds itsown requirements.

How to read this diagram: the top row shows who sends JOBOFF, to whom, and which messages usually come before and after it. The lower part shows what the directory D.21A itself requires: the envelopes around JOBOFF and the segments and segment groups it marks mandatory. Conditional groups are listed by their trigger segment rather than drawn in full. This is the directory's minimum, not a trading partner's requirement: a message implementation guide, such as an industry subset or a partner’s own guide, usually makes some conditional groups mandatory, restricts the codes and may use an older directory.

Expand diagram Download SVG

When it is used

  • Registering vacancies with a public employment service
  • Sending job orders to staffing agencies
  • Publishing several vacancies at once

Where it fits in the message flow

This message JOBOFF Job order
Usually followed by JOBCON Job order confirmationJOBAPP Job application proposal

Structure

Mandatory segments in JOBOFF (directory D.21A)

In UN/EDIFACT directory D.21A, the JOBOFF message has 59 segment positions arranged in 19 segment groups. These are the segments and segment groups marked mandatory at message level, in order; a mandatory group is shown with the segment that starts it. Segments inside conditional groups are needed only when the group is used. This is the directory’s requirement, not your trading partner’s: each partner’s message implementation guide names the directory it uses, often an older one such as D.96A or D.01B where the structure can differ, makes some conditional segments mandatory and restricts the codes.

  • UNH
  • BGM
  • DTM
  • SG1 (PNA)
  • UNS
  • SG5 (RFF)
  • UNT

Practical example

JOBOFF in practice

A logistics company needs 15 warehouse operatives for a new site. Its HR system sends the regional employment service a JOBOFF with the occupation code, location, shift patterns, pay range, required experience and start date. The service confirms the order and starts proposing candidates.

Implementation

Implementation considerations for JOBOFF

  • Use the occupation classification the agency requires.
  • Comply with anti-discrimination rules in the vacancy details.
  • Send modifications when vacancies are filled or changed.
  • Protect any personal data in contact details.

How ECOM helps

Automate JOBOFF with ECOM

Industry

Trucking and Transportation

Load tenders, responses, status and freight invoices for carriers, brokers and shippers, integrated with the TMS.

Solution

Enterprise Integration

Any-to-any integration across partners, systems, protocols, security requirements, formats and ERPs, in batch or real time.

Solution

B2B Integration

Connect every customer, supplier, carrier and bank across EDI, API, file and portal channels.

Compare X12 and EDIFACT, or see answers to general questions in the EDI FAQ.

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