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EDIFACT message guide · Healthcare and social

JOBCON Job order confirmation

The UN/EDIFACT message an employment agency sends an employer to confirm receipt of a job order.

Sent by
Employment agency
Received by
Employer
Standard
UN/EDIFACT · Batch message
X12 equivalent
No direct equivalent

What is the EDIFACT JOBCON message?

JOBCON is the UN/EDIFACT job order confirmation. The directory defines its intent as confirming receipt of a job order message for one or more vacancies, transmitted from an employment agency to an employer, with the information related to the vacancy.

The confirmation gives the employer the agency's reference for each vacancy and shows how the agency recorded it, so the employer can correct misunderstandings before candidates are proposed and refer to the vacancy in later messages. It is the first reply in the job order exchange, before any candidates are proposed with JOBAPP.

How the EDIFACT JOBCON message worksDiagram of the UN/EDIFACT JOBCON Job order confirmation message. Employment agency sends it to employer. It usually follows JOBOFF. It is usually followed by JOBAPP. Inside the UNB and UNH envelopes, the directory D.21A requires, in the start of message: BGM (Beginning of message) and DTM (Date/time/period) and body and segment groups: the required SG1 loop with PNA (Party identification), UNS (Section control) and the required SG5 loop with RFF (Reference), DTM (Date/time/period), the required SG8 loop with RFF (Reference) and the required SG10 loop with EMP (Employment details). 10 conditional segment groups are listed by their trigger segment.How the EDIFACT JOBCON message worksJob order confirmation: who sends it, where it fits and what the directory marks mandatory1 WHERE IT FITSUSUALLY FOLLOWSJOBOFFJob orderJOBCONSENDEREmployment agencyRECEIVEREmployerCONTRL syntax report back, if agreedUSUALLY FOLLOWED BYJOBAPPJob applicationproposal2 WHAT DIRECTORY D.21A REQUIRESInterchange: sender and recipient IDsUNB … UNZMessage JOBCONUNH … UNTSTART OF MESSAGEBGMBeginning of messageDTMDate/time/periodBODY AND SEGMENT GROUPSMandatory group SG1 · repeats up to 99PNAParty identificationUNSSection control+ required SG5 (RFF) and 10 conditional groups, starting with:CTARFFGEIPNARCSATTLANSALBlue box: mandatory segment group. Conditional groups are listed by the trigger segment that starts them; a group is sent only when its data applies.Conditional segments outside groups are not drawn.Structure: mandatory segments and groups in the UN/EDIFACT directory D.21A listing for JOBCON. Your trading partner's implementation guide adds itsown requirements.
How the EDIFACT JOBCON message worksDiagram of the UN/EDIFACT JOBCON Job order confirmation message. Employment agency sends it to employer. It usually follows JOBOFF. It is usually followed by JOBAPP. Inside the UNB and UNH envelopes, the directory D.21A requires, in the start of message: BGM (Beginning of message) and DTM (Date/time/period) and body and segment groups: the required SG1 loop with PNA (Party identification), UNS (Section control) and the required SG5 loop with RFF (Reference), DTM (Date/time/period), the required SG8 loop with RFF (Reference) and the required SG10 loop with EMP (Employment details). 10 conditional segment groups are listed by their trigger segment.How the EDIFACT JOBCONmessage worksJob order confirmation: who sends it, where itfits and what the directory marks mandatory1 WHERE IT FITSUSUALLY FOLLOWSJOBOFFJob orderJOBCONSENDEREmploymentagencyRECEIVEREmployerCONTRL syntax report back, if agreedUSUALLY FOLLOWED BYJOBAPPJob application proposal2 WHAT DIRECTORY D.21A REQUIRESInterchange: sender and recipient IDs(UNB … UNZ)Message JOBCON (UNH … UNT)START OF MESSAGEBGMBeginning of messageDTMDate/time/periodBODY AND SEGMENT GROUPSMandatory group SG1 · repeats upto 99PNAParty identificationUNSSection control+ required SG5 (RFF) and 10 conditionalgroups, starting with:CTARFFGEIPNARCSATTLANSALBlue box: mandatory segment group. Conditionalgroups are listed by the trigger segment thatstarts them; a group is sent only when its dataapplies. Conditional segments outside groups arenot drawn.Structure: mandatory segments and groups in theUN/EDIFACT directory D.21A listing for JOBCON.Your trading partner's implementation guide adds itsown requirements.

How to read this diagram: the top row shows who sends JOBCON, to whom, and which messages usually come before and after it. The lower part shows what the directory D.21A itself requires: the envelopes around JOBCON and the segments and segment groups it marks mandatory. Conditional groups are listed by their trigger segment rather than drawn in full. This is the directory's minimum, not a trading partner's requirement: a message implementation guide, such as an industry subset or a partner’s own guide, usually makes some conditional groups mandatory, restricts the codes and may use an older directory.

Expand diagram Download SVG

When it is used

  • Confirming receipt of a job order
  • Returning the agency's vacancy references
  • Showing how a vacancy was recorded

Where it fits in the message flow

Usually follows JOBOFF Job order
This message JOBCON Job order confirmation
Usually followed by JOBAPP Job application proposal

Structure

Mandatory segments in JOBCON (directory D.21A)

In UN/EDIFACT directory D.21A, the JOBCON message has 59 segment positions arranged in 19 segment groups. These are the segments and segment groups marked mandatory at message level, in order; a mandatory group is shown with the segment that starts it. Segments inside conditional groups are needed only when the group is used. This is the directory’s requirement, not your trading partner’s: each partner’s message implementation guide names the directory it uses, often an older one such as D.96A or D.01B where the structure can differ, makes some conditional segments mandatory and restricts the codes.

  • UNH
  • BGM
  • DTM
  • SG1 (PNA)
  • UNS
  • SG5 (RFF)
  • UNT

Practical example

JOBCON in practice

After receiving a job order for 15 warehouse operatives, the employment service sends the logistics company a JOBCON with its vacancy number and the recorded details. The HR team notices that the shift pattern was recorded incorrectly and corrects it with a JOBMOD.

Implementation

Implementation considerations for JOBCON

  • Store the agency's vacancy references for later messages.
  • Check the recorded details against the original order.
  • Correct differences quickly, before matching starts.
  • Track job orders that have not been confirmed.

How ECOM helps

Automate JOBCON with ECOM

Solution

Enterprise Integration

Any-to-any integration across partners, systems, protocols, security requirements, formats and ERPs, in batch or real time.

Solution

B2B Integration

Connect every customer, supplier, carrier and bank across EDI, API, file and portal channels.

Industry

Trucking and Transportation

Load tenders, responses, status and freight invoices for carriers, brokers and shippers, integrated with the TMS.

Compare X12 and EDIFACT, or see answers to general questions in the EDI FAQ.

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